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You don’t need a sales ops team to start using metrics.
You just need to know which numbers matter, where to find them, and what decisions to make once you see them. Sales isn’t just about hustle—it’s about feedback loops. If you’re not measuring your pipeline, you’re guessing instead of learning.
This article breaks down how to track your sales performance using a few high-signal metrics that help you improve week over week—without getting buried in dashboards.
Why Founders Need Sales Metrics
Most early founders track sales like this: “Had a good call. Felt strong. Might close next week.”
That’s fine in Month 1. But as you scale up activity, bring on reps, or prepare for fundraising, gut feel isn’t enough. Metrics give you:
A clear picture of where deals stall
Insight into whether your outreach is working
The ability to forecast with confidence
Concrete feedback for improving your sales motion
You’re not building a spreadsheet for your investors. You’re building a feedback system for yourself.
The Core Metrics to Track
You only need five data points to run an effective early-stage sales funnel. These aren’t just for showing progress—they’re for diagnosing what to fix.
Deal Volume per Stage
What to track:
How many deals are currently in each stage of your pipeline (e.g., Prospecting, Qualified, Proposal Sent, etc.).
Why it matters:
This tells you whether your funnel is balanced—or top-heavy and starved at the bottom. If you always have 50 prospects but only 2 proposals out, that’s a bottleneck.
How to act:
Look for stage drop-offs. If you have 20 leads in “Initial Contact” but only 2 move to “Discovery,” your outreach or qualification needs work.
Conversion Rate Between Stages
What to track:
The % of deals that move from one stage to the next. For example, what percent of cold outreach leads result in discovery calls?
Why it matters:
Your close rate is a byproduct of how well you convert each step along the way. Weak conversion at any point drags down everything else.
How to act:
Spot underperforming steps and tighten them. If your “Discovery → Proposal” rate is low, improve how you run discovery or how you tailor proposals.
Average Deal Value (ACV)
What to track:
The average size of closed deals (in dollars or contract value).
Why it matters:
You’re not just closing deals—you’re building a revenue engine. A pipeline full of tiny deals won’t get you to product-market fit or investor interest.
How to act:
Use ACV to evaluate customer types. If referrals always close at $2K and cold outbound at $6K, adjust where you spend time. It also helps you forecast growth based on lead volume.
Sales Cycle Length
What to track:
The average number of days from first contact to closed-won.
Why it matters:
A short sales cycle means faster learning loops and better cash flow. A long one eats up time and forces you to juggle more deals at once.
How to act:
Look for stages where deals get stuck. If “Proposal → Close” is taking weeks, add urgency, streamline legal, or build better follow-up habits. You can also segment by source—are warm intros faster than cold?
Close Rate per Source
What to track:
The percentage of deals won from each lead source: cold outbound, warm intros, website demo requests, etc.
Why it matters:
Not all leads are equal. Some channels deliver volume but no conversion. Others are small but high-quality.
How to act:
Double down on sources that convert. Kill or rework the rest. This is also crucial for hiring—if a rep is told to chase cold outbound, but 80% of deals close from referrals, you’ve set them up to fail.
What Tools Should You Use?
You don’t need Salesforce to get started. In fact, most early-stage founders should avoid complex dashboards—they create friction and encourage avoidance.
Instead, use:
Your CRM (HubSpot): Track deal stages, conversion, and timelines.
Tip: Build a simple weekly sales review ritual. Spend 30 minutes every Friday:
Reviewing how many new deals entered each stage
Identifying which ones moved (or didn’t)
Writing one insight or bottleneck you’ll test next week
That’s the muscle memory of a strong founder-led sales process.
Avoid These Common Mistakes
Measuring too much, too soon: Don’t track 20 metrics. You’ll end up tracking nothing well.
Focusing only on closed-won: The real learning comes from watching the movement through your pipeline, not just the end result.
Letting stale deals pile up: A bloated pipeline with no movement is a false positive. Clean out dead leads weekly.
Relying on averages: If your ACV is $10K but your last 5 deals were $2K, dig in. Outliers skew early data.
Key Takeaways
Metrics are how you learn—track what moves, not just what closes.
Focus on volume, conversion, speed, deal value, and source quality.
Use tools you’ll actually update. Simplicity wins.
Treat your pipeline like an experiment: review, test, adjust weekly.
You don’t need to be a data scientist to run a metrics-driven sales funnel. You just need to look at your numbers with curiosity, not vanity.
Learn More
Visit us at 1752.vc
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